Privacy Policy

Effective date: May 14, 2026

Valencia Healthcare Workforce Mobility Network (“VHWMN,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit ValenciaHealthcareWorkforce.org, contact us, request a workforce mobility assessment, or submit a partnership inquiry.

1. Information We Collect

Information you provide

We may collect information that you voluntarily provide through our website, email, telephone, or other communications, including:

Your name
Organization or employer
Job title
Email address
Telephone number
Information about your workforce mobility needs
Information included in a partnership inquiry
Any other information you choose to provide

Information collected automatically

When you use our website, our website platform and service providers may automatically collect limited technical information, such as:

Internet Protocol address
Browser and device type
Operating system
Pages visited
Date and time of access
Referring website
Approximate geographic location derived from an IP address
Website interaction and performance information

This information may be collected through cookies and similar technologies.

2. How We Use Information

We may use information to:

Respond to questions and inquiries
Review requests for workforce mobility assessments
Communicate with prospective and existing partners
Understand workforce mobility needs
Operate, maintain, and improve our website
Monitor website performance and security
Prevent fraud, misuse, and unauthorized activity
Maintain organizational records
Comply with legal obligations
Protect the rights, safety, and property of VHWMN and others

Submitting an inquiry does not guarantee that VHWMN will provide services or enter into a partnership.

3. Sensitive Information

Our website is not intended to collect medical records, diagnoses, treatment information, Social Security numbers, financial account information, or other highly sensitive personal information.

Please do not submit patient information, protected health information, medical records, or confidential employee records through our general website forms or email address.

VHWMN’s website is not a patient portal, healthcare treatment platform, or emergency service.

4. How We Share Information

We may share information with service providers that assist us with activities such as:

Website hosting
Form processing
Email and communications
Website security
Data storage
Website analytics, if enabled
Professional legal or administrative services

These providers may access information only as reasonably necessary to perform services for us.

We may also disclose information:

When required by law, regulation, subpoena, or court order
To investigate suspected fraud, security incidents, or unlawful conduct
To protect our legal rights or the safety of others
In connection with a reorganization, merger, transfer, or similar organizational transaction

We do not sell or rent personal information.

5. Cookies and Analytics

Our website platform may use cookies or similar technologies to operate the website, remember preferences, understand website usage, and maintain security.

Your browser may allow you to block or delete cookies. Disabling cookies may affect how some website features operate.

If we add analytics, advertising, or other tracking technologies, we will update this Privacy Policy as appropriate.

6. Data Retention

We retain personal information only for as long as reasonably necessary to respond to inquiries, provide requested assistance, maintain organizational records, resolve disputes, enforce agreements, and satisfy legal obligations.

Retention periods may differ depending on the type of information and why it was collected.

7. Information Security

We use reasonable administrative, technical, and physical measures designed to protect information under our control. However, no website, email service, transmission method, or storage system can be guaranteed to be completely secure.

Do not send confidential or highly sensitive information through an unsecured website form or ordinary email.

8. Your Choices

You may contact us to:

Ask what personal information you previously submitted
Request that inaccurate information be corrected
Request deletion of information, subject to legal and operational retention requirements
Ask questions about this Privacy Policy

Send your request to hello@ValenciaHealthcareWorkforce.org. We may need to verify your identity before completing certain requests.

9. Third-Party Websites

Our website may contain links to websites operated by other organizations. VHWMN does not control and is not responsible for the privacy, security, content, or practices of those websites. Review their policies before providing information.

10. Children’s Privacy

Our website is intended for organizations and adults and is not directed to children under 13. We do not knowingly collect personal information from children under 13 through this website.

If you believe a child has submitted personal information, contact us so we can review and, when appropriate, delete it.

11. Changes to This Policy

We may update this Privacy Policy as our website, services, or legal obligations change. The revised policy will be posted on this page with a new effective date.